OFFICE MANAGER

Communities Resist (“CoRe”), seeks an Office Manager to join a team combating gentrification, displacement, social and structural injustice through tenant organizing and affirmative litigation for low-income communities of color across Brooklyn and Queens. CoRe is a legal services organization for housing and community justice steeped in the 50-year tradition of community lawyering in Brooklyn and Queens. In these communities, we have spent years working together with neighborhood organizations and organizers in representing hundreds of tenants and tenant associations. Our representation has aimed to assist them with enforcing their right to social citizenship by struggling, resisting, and enduring against any attempts to deny working communities, largely of color, their place and their agency. CoRe has arisen out of a collective effort of these communities to ensure that this unique model continues unchanged.

The Office Manager will work closely with the Chief Financial and Operations Officer and will serve as the primary internal point on all office needs. Successful applicants must be detail-oriented, organized, and collaborative problem solvers. The Office Manager plays a key role in managing CoRe’s operations needs and is responsible for the day-to-day administration of the office. The Office Manager will work collaboratively with other senior managers and report to the Chief Financial and Operations Officer.

KEY ROLES AND RESPONSIBILITIES

The Office Manager has duties and responsibilities as follows:

  1. Proactively assisting all those in the office to ensure operations are going smoothly and addressing issues in a timely, courteous, and productive manner.
  2. Be an active member of the internal culture/operations team and proactively assist with setting office culture that is positive, uplifting, and supportive.
  3. Be present in the office as responsibilities require and collaborate with CFOO and Executive Director to assess organizational needs and goals and fill operational gaps.
  4. Provide coverage for Intake Officer when the Intake Officer is out of office or unavailable.
  5. Work effectively with all team members and assist with ad-hoc tasks as requested.
  6. Maintain a system that tracks hybrid work schedules of staff members.
  7. Overlook mailing system including receiving, sorting, labeling, collecting, stamping, posting, scanning, and distributing the mail and packages.
  8. Ensuring all packages are delivered to the correct location and timely.
  9. Must be able to carry, push, pull, reach, bend, crouch and lift objects and supplies weighing up to 20 lbs.
  10. Responsible for overlooking office inventory or equipment distributed to staff including labeling all necessary equipment, tracking distribution, maintaining records of distribution and obtaining equipment back from staff who are leaving.
  11. Provide new staff with equipment including office-use laptop, mouse, monitor, sleeve, office supplies as needed.
  12. Managing office inventory and making necessary purchases of office supplies and inventory to ensure adequate stocking and responding to requests from staff. For purchases above $150, approval must be obtained from the CFOO prior to purchase.
  13. Provide general support for visitors.
  14. Assist CFOO and Executive Director with setting up and organizing in-house or off-site activities like work events and conferences.
  15. Address employees queries regarding office management issues (e.g. stationery, hardware, equipment, etc.)
  16. Assist with organizing meetings, managing databases, and managing room reservations.
  17. Assist with implementing office procedures and administrative systems. Office procedures and administrative systems will be created by the CFOO.
  18. Responsible for adding/deleting users and training staff on how to use service and equipment, attends to all issues related to vendor services, and serves as main contact for all vendors.

Qualifications and Qualities

  • A minimum of at least 3 years’ experience in a similar position in office management, for nonprofit organizations.
  • Bachelor’s degree in Administration or Business Management.
  • Strong working knowledge of Google Suite, Microsoft Office 360, Legal Server.
  • A demonstrated ability to work collaboratively as part of a team.
  • Strong verbal and written communication skills with the ability to work toward solutions that benefit the organization.
  • Impeccable attention to detail and excellent organizational, planning, prioritizing, and time management skills.
  • Fluency in Spanish or any language is preferred but not required.

CoRe is an equal opportunity employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, religion/creed, color, national origin, sex, age, disability, sexual orientation, military status, predisposing genetic characteristics, victim of domestic violence status or marital status. Salary will be commensurate with experience; excellent health and other benefits. The position is a hybrid position and requires three days in the office.

Applications will be considered on a rolling basis. Salary range is from $61,000 to $65,000.

To apply, forward a cover letter with your resume to:

Michelle Perez, HR Generalist
Communities Resist Inc.
E-mail: mperez@communitiesresist.org

Please Put ‘Office Manager’ in the subject line.